Matching Process Deadlines and Information

Non-ACGME Advanced Colorectal and Thoracic Matching Cycle Deadlines and Information

The following information is for the Fellowship Council Non-ACGME Advanced Colorectal and Thoracic Matching Process

Please note: There is a separate application and match process for the Advanced GI, Bariatric, Flexible Endoscopy, HPB, and Advanced GI MIS fellowships. The information below is for the Non-ACGME Advanced Colorectal and Thoracic Matching Process.

For Violations information, review the Fellowship Council Matching Services Participation Agreement when first logging into the match site and visit the Matching Policies and Procedures page. 

Fellowship Application Process Opens: August 1, 2017 at 5:00PM Pacific Time

Fellowship Application Closes: November 13, 2017

Rank Order List Deadline: January 10, 2018

Scramble Date: January 17, 2018

Date for Announcement of Fellowship Matches: January 18, 2018

The deadline to submit a rank order list is January 10, 2018 at 11:59PM Pacific Time.

Programs will review applications and letters of recommendation via their main FC account while rank order lists and matching results are available via a separate FC matching process system. The deadline to submit a rank order list is January 10, 2018 at 11:59PM Pacific Time. For more information on the matching process system and Rank Order Lists (ROLs), please refer to the Frequently Asked Questions document and the User Guide which will be available when the matching process system site opens.

Important Note – Number of positions: The number of positions to be filled by the matching system come directly from the Fellowship Council main website. Programs may make corrections to their quota by contacting the Fellowship Council office at info@fellowshipcouncil.org. As a reminder, programs may match only the number of positions they were approved for by the Membership and Accreditation Committees. Increasing the number of positions in the matching process without Council approval will result in an immediate review of the program’s membership and accreditation status. The deadline to request any changes is January 2, 2018. 

If you have any questions about the matching process, please contact the Fellowship Council office at 310-437-0555 or email info@fellowshipcouncil.org.


On Scramble Day, January 17, 2018

If one or more of the positions in your program go unfilled, you will receive an email notification on January 17, 2018 between 9:00AM and 9:30AM (Pacific Time). You will then need to log into your Program Director account on fellowshipcouncil.org and click on Access Matching Process Site. From there, you may click on the Reports link and access the Available Applicants report and contact those applicants directly. Programs will have access to both the application and letters of recommendation via the Available Applicants report. Available applicants will have access to the Available Programs by State report and may choose to contact those programs as well. To change your availability status at any time so that you are no longer on the Available Programs by State report, log in to your account, click on your user name in the upper right hand corner, and select “No” on the Available line. For more information, please refer to the Frequently Asked Questions document and the User Guide, which will be available when the matching process system site opens.


On Announcement of Fellowship Matches Day, January 18, 2018

For Program Directors:

Matching result notification emails will be sent on January 17, 2018 letting both programs and applicants know if they matched but additional details on who was matched will not be available until the Date of Announcement of Fellowship Matches, January 18, 2018 between 9:00AM and 9:30AM (Pacific Time).  At that time you may also log into your account (log into your account on fellowshipcouncil.org and click on Access Matching Process Site) to view the matching process results.

Once you have logged into the matching system account, your matched applicant will be highlighted on your “My Applicants” list with “Matched” listed in green on the left hand column. You may contact your matched fellow directly on the Date of Announcement of Fellowship Matches, January 18, 2018 match day. If you have not matched with a fellow, you will see “No applicants matched to your program” listed on your page. Please see the scramble process listed above.

In addition, the following reports will also be available through your account on January 18, 2018:

-Ranked Applicant Destination
-Available Applicants
-Matching Process Outcomes by State
-Matching Process Statistics

Please note: If you matched some but not all of your available positions, please do not contact your matched applicant until January 18, 2018.

For more information, please refer to the Frequently Asked Questions document and the User Guide which will be available closer to the matching process system open date.